Stay ahead of HVAC licenses, inspections & warranties.
CAPTURE ONCE. ORGANIZE FOREVER.
SecureVault Docs automatically organizes licenses, insurance certifications, ODP cards, and inspection reports. Get alerts before certifications expire so your crews never stop running.
Calculate Your Liability
Admin time during peak season costs huge revenue. See your numbers.
Annual Revenue Opportunity
lost to manual paperwork & compliance
HVAC work runs on
deadlines.
HVAC companies don't just manage jobs — they manage critical requirements. Licenses, certifications, inspections, insurance, and warranties all have deadlines. Missing one can delay installs, fail inspections, or create massive liability.
How it works for HVAC teams
Capture & Tag
Upload HVAC documents instantly. Tag by technician, job site, or equipment type. No scanning, no filing cabinets.
Auto-Organize
SVD automatically sorts certifications, gas tickets, and ODP cards. Everything is instantly searchable by name/ID.
Never Miss a Date
Get alerts for expiring licenses and warranties. Know exactly who is compliant before dispatching them to a site.
Built for HVAC operations
Secure Vault Docs is designed to handle the specific documentation needs of modern HVAC businesses.
License & Certification Center
Manage Red Seal, ODP cards, TSSA gas licenses, and apprenticeship logs. Link them to each technician and get automated alerts before they expire.
Warranty Tracker
Store warranties by job address. Know instantly when parts are covered to avoid billing disputes.
Permits on Demand
Access permits and inspection reports from the field on any mobile device.
Total Compliance
Track WHMIS, Working at Heights, and Confined Space training alongside fleet documents. Ensure every truck and tech is audit-ready.
Your data,
secure & accessible.
HVAC documents contain sensitive customer and business info. We protect it with the highest standards.
- Advanced AES-256 encryption.
- Role-based access for field & office.
- Full audit trails for every document.
ENCRYPTION ACTIVE
AES-256
Stop tracking paperwork. Start growing.
SecureVault Docs
Capture once. Organize forever.